Group Privacy Notice

1. Types of Personal Data Collected
2. Basis and Purpose for Processing
3. Transfers of Personal Data
4. International Transfers of Personal Data
5. Security Measures
6. Storage Period of Personal Data
7. Your Rights
8. Procedures for Exercising Your Rights and Contact Information
9. Update of this Notice
10. Handling of Cookies, etc., on HAMAMATSU Group Website
11. Responsible Persons and Contact Information

The corporate activities of Hamamatsu Photonics K.K. and its group companies ^{* 1}(“HAMAMATSU Group”, “we”, “us,” and “our”) are based on relationships with its stakeholders including, but not limited to our customers, shareholders, business partners including suppliers, contractors, subcontractors, dispatching companies, government agencies, job candidates, directors, employees, contract employees, part-time employees and retirees from HAMAMATSU Group) (“you” or “your”).

HAMAMATSU Group has established this Group Privacy Notice (“Notice”) for the processing ^{* 2} of your personal data, and your personal data will be appropriately managed and protected in accordance with this Notice.

Your personal data will be collected, stored, used, and disclosed only if necessary for our business purposes, employment, and personnel management.
When your personal data is collected, we will identify or notify the purpose of its use and only use your personal data for such purpose.
We will take necessary measures in order to prevent your personal data from being leaked, lost or altered, and manage your personal data appropriately.
We will constantly review and improve protection of personal data based on general needs, latest IT technology and other factors.
We will respond in good faith to your requests to disclose, correct, add, delete, cease the use of your personal data, or share it with third parties.
We will comply with applicable personal data protection laws and other relevant laws and regulations, and will appropriately handle your personal data in accordance with generally accepted practices.

How your personal data will be processed by us in all countries and regions around the world is as described below. This Notice is written in Japanese and translated into other languages. In the event of any conflict between the Japanese and other languages, the Japanese Notice shall prevail.

Please note that if you choose not to provide your personal data to us, we may not be able to provide you with our products and services, your access to certain function of Our Website may be limited, quality of products and services we provide may be affected, and performance of the purposes described in Article 2 (“Basis and Purpose for Processing”) may be hindered.

^*1 “Group Company” means a company listed in in Article 11 ("Responsible Persons and Contact Points") regardless of whether the company is located in Japan or outside Japan.

^*2 “Processing” means the collection, use, storage, disclosure, provision, disposal, and deletion of personal data.

1. Types of Personal Data Collected

We collect your personal data through business card exchanges, email correspondence, postal mail, input to our Website or systems, interviews and other recruitment activities, or from our Group Companies and related third parties. Specific types of personal data to be collected are as follows. Please note that we do not collect all of your personal data, but only to the extent necessary to achieve the purposes described in Article 2 (“Basis and Purpose for Processing”)

Basic information	First and last name, telephone number, address, e-mail address, gender, nationality or place of origin, native language, date of birth, facial photo, hobbies, user ID and password for accessing HAMAMATSU Group Website and systems, information about religion or ethnic origin, etc.
Information related to affiliation	Affiliated corporations and offices Affiliated organizations Job information (duties, positions, duties, grades, etc.) Type of industry, etc.
Information generated through the use of HAMAMATSU Group Website, systems, etc.	Online identifiers (cookies, IP addresses, etc.).
Career information, skills, qualifications, etc.	Education (Name of educational institution, year of graduation) Qualifications, etc.
Medical and health-related information	Medical examination history, allergy, etc.
Publicly issued certificates, numbers, etc.	Government-issued personal identification numbers and identity documents Driver's license
Payment information, etc.	Bank account information, etc. Information related to salaries and other compensation
Family information	Emergency contact information, etc.
Other information	Biometric information Shareholder number Number of shares owned Pension and social insurance information Tax deductions, etc.

*To the extent permitted by applicable data protection laws, we may collect sensitive personal data, such as information related to religion or ethnic origin, information related to salaries and compensation, medical and health-related information, publicly issued certificates / ID numbers and biometric information. We will pay extra attention to managing the safety of such sensitive personal data. Please note that such sensitive personal data is necessary for recruitment, managing employees and their health and exercise of rights and performance of obligations under laws and regulations applicable to HAMAMATSU Group, and our processing of your sensitive personal data will not adversely affect your rights and interests.

2. Basis and Purpose for Processing

We process your personal data for the following purposes, based on your consent, to the extent required for performance of contracts, compliance with legal obligations, protection of our legitimate interests, performance of duties in the public interest or in the exercise of the company's official authority, and other processing grounds provided by laws and regulations.

(1) Personal data of customer / business partners

Purpose of processing	Basis of processing
Communication, cooperation and negotiation necessary for business transaction of HAMAMATSU Group Installation, repair/inspection, maintenance/support, and other after-sales services of HAMAMATSU Group products, as well as the provision of related information	Performance of contracts between customer / business partners and HAMAMATSU Group Consent from customer / business partners
Sale of HAMAMATSU Group products or provision of services and provision of related information Providing technical information related to HAMAMATSU Group products or services, as well as providing information and promoting new products and services Notifications about events such as seminars and exhibitions Providing information and promotional materials related to the products and services of Hamamatsu Group's affiliated companies Sending direct mail, internet newsletters, and similar communications	Legitimate interests of HAMAMATSU Group (To provide information related to HAMAMATSU Group products and services) Consent from customer / business partners
Research, analysis and inquiries for new product development and product improvement Surveys necessary to conduct HAMAMATSU Group’s business and responding to inquiries	Legitimate interests of HAMAMATSU Group (to improve the quality of HAMAMATSU Group products and services) Consent from customer / business partners
Responding to inquiries and other requests made through HAMAMATSU Group’s Website Providing contents, services, or advertisements deemed beneficial to customers based on their browsing history on HAMAMATSU Group’s website	Legitimate interests of HAMAMATSU Group (to improve the quality of HAMAMATSU Group Website) Consent from customer / business partners
Other processing necessary to realize any of the foregoing Verification of visits and facility entry by visitors to HAMAMATSU Group Exercise of rights and performance of obligations under laws and regulations applicable to HAMAMATSU Group Conducting internal audits Operation of HAMAMATSU Group’s Global Compliance Hotline	Compliance with HAMAMATSU Group's legal obligations Legitimate interests of HAMAMATSU Group (to achieve the purposes in the column on the left) Consent from customer / business partners

(2) Personal data of shareholders

Purpose of processing	Basis of processing
Exercise of rights and performance of obligations under the Companies Act Providing shareholders with various lawful benefits Implementation of various shareholder relations activities Management of shareholders based on laws and regulations	Compliance with HAMAMATSU Group's legal obligations Legitimate interests of HAMAMATSU Group (To fulfill HAMAMATSU Group's obligations to our shareholders, provide them with benefits, or implement shareholder relations activities)

(3) Personal data of job applicants (including internship applicants)

Purpose of Processing	Basis of Processing
Selection of candidates for employment and provision of necessary communications and information	Compliance with HAMAMATSU Group's legal obligations Legitimate interests of HAMAMATSU Group (to achieve the purposes in the column on the left) consent from employment applicants

(4) Personal data of employees

Purpose of processing	Basis for processing
Health management, maintenance, and promotion, or welfare benefits for employees Employment management, personnel management/evaluation, safety and health, and other management and training of employees Use based on HAMAMATSU Group regulations or agreements with labor unions, etc. Internal processing necessary for the business operation of HAMAMATSU Group Purposes necessary for business operations of HAMAMATSU Group, where the applicable individual has been notified or its use has been publicly disclosed, and where the individual has not objected Notifications and communications to former employees after their retirement Operation of HAMAMATSU Group’s Global Compliance Hotline	Compliance with HAMAMATSU Group's legal obligations Performance of contracts between the employees and HAMAMATSU Group Legitimate interests of HAMAMATSU Group (To fulfill HAMAMATSU Group's obligations and responsibilities towards its employees) Consent from employees

Purpose of processing

Basis for processing

Health management, maintenance, and promotion, or welfare benefits for employees
Employment management, personnel management/evaluation, safety and health, and other management and training of employees
Use based on HAMAMATSU Group regulations or agreements with labor unions, etc.
Internal processing necessary for the business operation of HAMAMATSU Group
Purposes necessary for business operations of HAMAMATSU Group, where the applicable individual has been notified or its use has been publicly disclosed, and where the individual has not objected
Notifications and communications to former employees after their retirement
Operation of HAMAMATSU Group’s Global Compliance Hotline

Compliance with HAMAMATSU Group's legal obligations
Performance of contracts between the employees and HAMAMATSU Group
Legitimate interests of HAMAMATSU Group (To fulfill HAMAMATSU Group's obligations and responsibilities towards its employees)
Consent from employees

3. Transfers of Personal Data

In accordance with laws and regulations, we may transfer your personal data described in Article 1 to the following third parties.

Sharing or shared use among HAMAMATSU Group
We may transfer your personal data to our Group Company(ies), only to the extent necessary for the purposes listed in Article 2.
Transfer to Contractors
For the purposes listed in Article 2, we may provide your personal data to contractors such as information system service providers, data processing services, sales agents, business partners, financial institutions, transportation companies, recruitment agencies, and medical institutions. We will select contractors that can meet the necessary level of protection of personal data and who are deemed to process it appropriately. We will sign contracts with our contractors and manage/supervise them appropriately.
Transfer to Supervisory Authorities, Public Institutions, Lawyers, etc.
We may transfer your personal data to supervisory authorities, public institutions, attorneys, social workers, tax accountants, auditing firms, etc., in the relevant country or region as necessary for tax deductions and other legal procedures.
We may also transfer your personal data to local supervisory authorities, public institutions, etc., when we receive inquiries from them, based on the laws and regulations of that country or region, when we are requested to cooperate with investigations or lawsuits, or when it is difficult to obtain your consent in order to protect your life, body, or property.

4. International Transfers of Personal Data

We may transfer, store, or process some of your personal data described in Article 1 to a third party in a country or region that may have different personal data protection laws than the country or region in which you live in.

In such case, we will implement one or more of the following measures to adequately protect your personal data.

Execution of a contract with standard contract clauses with the transferee
Execution of a data transfer agreement with the transferee
Confirmation that the transferee country/region is certified by the relevant regulatory body as having adequate personal data protection legislation
Your explicit consent

5. Security Measures

We take the following measures to safely process your personal data.

(Organizational security management measures)

Appointment of a person responsible for handling personal data
Establishment and implementation of an inspection and monitoring system for handling personal data
Establishment of a system to respond to data breach incidents, etc.

(Human Safety Management Measures)

Clarification of roles and responsibilities of employees
Educating, training and making employees aware of safety management measures

(Physical Safety Management Measures)

Implement measures to control employees’ entry and exit to areas for handling personal data and to prevent unauthorized persons from accessing personal data
Preventing theft of devices and electronic media handling personal data
Prevention of leakage through electronic devices being taken outside of HAMAMATSU Group’s premise

(Technical safety management measures)

Measures to prevent leakage of or damage to personal data
Management of access to personal data
Periodic audits on the operating status of information systems

(Understanding the external environment)

In cases where personal data is handled in a foreign country (including the use or outsourcing of cloud service providers in a foreign country), we will take the measures necessary for the secure management of your personal data, based on our understanding of the legislation of personal data protection in the relevant foreign country.

6. Storage Period of Personal Data

We will only store your personal data for a limited period of time in accordance with the applicable laws and regulations, or as necessary to achieve the purpose of the processing described in Article 2.

We will promptly delete or destroy your personal data when the stipulated period or the specified data storage period has expired, when you request deletion, or when you withdraw your consent, in accordance with your rights described in Article 7 below.

7. Your Rights

With respect to personal data processed by us, you have the following rights:

– The right to access your personal data;

– The right to correct your personal data;

– The right to delete your personal data;

– The right to restrict the processing of your personal data, including preventing disclosure to third parties;

– The right to object to the processing of your personal data;

– The right to withdraw consent;

– The right to seek clarification on the rules we comply with for processing your personal data (if you live in China);

– The right to request disclosure of records relating to third party provision of your personal data (if you live in Japan); and

– Other rights recognized by the laws and regulations of the country or region where you live

We do not process your personal data in a way that makes you subject to automated decision-making that has a legal or equivalent effect on you (we will not engage in personal data processing that involves the right not to be subject to decisions based solely on automated decisions, including profiling).

If you are dissatisfied with our response to your request, or if you have a complaint about the way we process your personal data, you have the right to file a complaint with your local supervisory authority, according to the laws and regulations of the country or region where you live.

8. Procedures for Exercising Your Rights and Contact Information

If you have any questions regarding this Notice or the processing of your personal data, please reach out to the contact information listed in Article 11, "Responsible Person and Contact Information" by post or email.

If you wish to exercise your rights in Article 7, please complete the "Request on Personal Data" form and reach out the contact information listed in Article 11, "Responsible Person and Contact Information" by post or email.

Please note that any request made by visiting our office cannot be processed.

9. Update of this Notice

We may revise or update this Notice from time to time. Any changes to this Notice will take effect as soon as the revised version of this Notice is posted on Our Website.

10. Handling of Cookies, etc., on HAMAMATSU Group Website

(1) Cookies, Web Beacons, and IP Addresses

We may use cookies, Web Beacons, and IP Addresses (It does not include personal data such as company name, name, phone number or e-mail address) on HAMAMATSU Group Website ("HAMAMATSU Group Website" or “Our Website”) for the following purposes. By disabling cookies in your browser settings, you can prevent our use of cookies and Web Beacons, provided however, you may not be able to use all or part of the functions on Our Website.

The purposes include:

1.To collect and analyze access logs

2.To improve Our Website and marketing activities

(2) About Google Analytics *

Several pages on the HAMAMATSU Group Websites use Analytics, a service from Google Inc. ("Google"), to understand how you visit the site. When you use Our Websites, Google collects, records, and analyzes your visit history based on cookies. The information collected, recorded, and analyzed by Google Analytics does not contain any personally identifiable information. Google manages this information based on their privacy policy.

You can disable Google Analytics by downloading the Google Analytics Opt-Out Add-on.

For more information about Google Analytics terms and conditions, please visit the Google Analytics website.

Google Analytics terms and conditions:

www.google.com/analytics/terms/us.html

Google Privacy Policy:

www.google.com/intl/en/policies/privacy/

Google Analytics opt-out add-on:

tools.google.com/dlpage/gaoptout?hl=en

*Google Analytics is a registered trademark of Google.

(3) Other

We cannot be responsible for ensuring the security of your personal data on any websites other than HAMAMATSU Group Website. If you have any questions or inquiries about the processing of personal data on websites other than HAMAMATSU Group Website, please contact the respective websites directly.

11. Responsible Persons and Contact Information

Responsible Persons and Contact Information

[Japan]

Hamamatsu Photonics K.K.

Representative: Tadashi Maruno, President and CEO

Personal Information Center

Address: 325-6 Sunayama-cho, Chuo-ku, Hamamatsu City, Shizuoka Pref., 430-8587

Email: personal-data@hpk.co.jp

Koso Corporation

Representative: Yasushi Sato, President and CEO

677 -1 Kakeshita, Iwata-City, Shizuoka Pref., 438-0124

Takaoka Electronics Co., Ltd.

Representative: Masayuki Shibata, President and CEO

2-14 18, Takaoka Nishi, Chuo-ku, Hamamatsu City, Shizuoka Pref., 433-8118

Hamamatsu Electronic Press Co., Ltd.

Representative: Koji Ito, CEO

1359-11 Mukasa-Takenouchi, Iwata-City, Shizuoka Pref., 438-0013

Iwata Grand Hotel Inc.

Representative: Kazuyuki Sumi, President and CEO

Address: 2280 Iwai, Iwata-City, Shizuoka Pref., 438-0016

E-mail: info@greenity.jp

Hamamatsu Ventures Japan Co., Ltd.

Representative: Shusaku Wakashima, CEO

Address: 325-34 Sunayama-cho, Chuo-ku, Hamamatsu City, Shizuoka Pref., 430-0926

E-mail: hamamatsu-cvc@hpk.co.jp

HAMAMATSU PHOTOAGRI CO., Ltd.

Representative: Mayuko Yamada, CEO

Address: 325-6 Sunayama-cho, Chuo-ku, Hamamatsu City, Shizuoka Pref., 430-8587

E-mail: photoagri@hpk.co.jp

[US]

If You live in California, You can also use "Notices for Residents of California, USA " details.

Photonics Management Corp.

Address: 360 Foothill Road, Bridgewater, NJ 08807, U.S.A.

TEL: (1)908-231-0960, Fax: (1)908-231-0852

Hamamatsu Corporation

Address: 360 Foothill Road, Bridgewater, NJ 08807, U.S.A.

TEL: (1)908-231-0960, Fax: (1)908-231-1218

Contact information for the above two companies

Email: HCUSADPO@hamamatsu.com

Energetiq Technology, Inc.

Address: 205 Lowell Street, Wilmington, MA 01887, U.S.A.

TEL: (1)781-939-0763, Fax: (1)781-939-0769

Email: EQDPO@Energetiq.com

[EU (Including EEA and Switzerland)]

Contact information of Data Privacy Officer for Europe

Emai: dpo@hamamatsu.eu

Photonics Management Europe S.R.L

Address: Avenue Edmond Van Nieuwenhuyse 30, 1160 Auderghem, Belgium

Hamamatsu Photonics Europe GmbH

Address: Arzbergerstr. 10, D-82211 Herrsching am Ammersee, Germany

TEL: (49)8152-375-0, Fax: (49)8152-265-8

Hamamatsu Photonics Deutschland GmbH

Address: Arzbergerstr. 10, D-82211 Herrsching am Ammersee, Germany

TEL: (49)8152-375-0, Fax: (49)8152-265-8

Hamamatsu Photonics France S.A.R.L.

Address: 19 Rue du Saule Trapu, Parc du Moulin de Massy,91882 Massy Cedex, France

TEL: (33)1 69 53 71 00, Fax: (33)1 69 53 71 10

Hamamatsu Photonics France S.A.R.L., Swiss Office

Address: Dornacherplatz 7, 4500 Solothurn, Switzerland

Hamamatsu Photonics Norden AB

Address: Torshamnsgatan 35 16440 Kista, Sweden

TEL: (46)8-509-031-00, Fax: (46)8-509-031-01

Hamamatsu Photonics Italia S.r.l.

Address: Strada della Moia, 1 int. 6 20044 Arese (Milano), Italy

TEL: (39)02-93 58 17 33, Fax: (39)02-93 58 17 41

[UK]

Hamamatsu Photonics UK Limited

Address: 2 Howard Court, 10 Tewin Road, Welwyn Garden City, Hertfordshire AL7 1BW, UK

TEL: (44)1707-294888, Fax: (44)1707-325777

Email: dpo@hamamatsu.eu

[Israel]

Hamamatsu Photonics Israel Ltd.

Address: Ha-Menofim 10 st., third floor, 4672561 Herzliya, Israel

Email: dpo@hamamatsu.eu

[China]

HAMAMATSU PHOTICS (CHINA) CO., LTD.

Address: 1201, tower B, Jiaming Center, 27 Dongsanhuan Beilu, Chaoyang District,100020 Beijing, P.R. China

TEL: (86)10-6586-6006

Hamamatsu Photonics (Beijing) Co., Ltd.

Address: 1-2-1, Bahui, Shunyi District, Beijing, P.R. China (Tenjiku General Bond District F07-B-4)

Beijing Hamamatsu Photon Techniques Inc.

Address: 11-18 Building, No.188 Western Road, South 4th Ring Road, Fengtai District, Beijing, 100070 P.R. China

TEL: (86)10-6370-6370, Fax: (86)10-6370-6371

Hamamatsu Photon Technology (Langfung) Co., LTD.

Address: No.1 Road, Langfang Economic & Technical Development Zone, 065000 Hebei, P.R. China

TEL: (86)316-597-0060, Fax: (86)316-597-0160

[Taiwan]

Hamamatsu Photonics Taiwan Co., LTD

Address: 13F-1, No.101, Section 2, Gongdao 5th Road, East Dist., Hsinchu City 300046, Taiwan (R.O.C.)

TEL: (886)3-659-0080, Fax: (886)3-659-0081

[Korea]

HAMAMATSU PHOTONICS KOREA Co., Ltd.

Address: A-912, 167, Songpa-daero, Seoul, 05855, Korea

TEL: (82)2-2054-8202, Fax: (82)2-2054-8207

October 1, 2025