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Hamamatsu Photonics Group Supply chain Policy
Hamamatsu Photonics Group promotes sustainable procurement that takes into account labor, human rights, ethics, the environment, safety, and health, not only within our own companies or groups, but also our entire supply chain based on mutual trust with suppliers.
As part of our promotion activities, we have distributed the "Hamamatsu Photonics Guidelines for Business Conduct in Supply Chains" to suppliers to help them understand "Hamamatsu Photonics Group Basic Policy of Sustainability" and promote CSR activities. We believe that formulating and promoting activities for the BCP is essential in fulfilling our responsibility to supply products to society.
We are conducting surveys to find out the current status of our suppliers in promoting these two issues (CSR and BCP).
Established: June 1, 2022
Revised: April 1, 2024
Basic Sales & Purchase Agreement
（Applicable to domestic supplier only）
Basic Sales & Purchase Agreement with major suppliers stipulate clauses on compliance with laws and regulations, respect for human rights, and environmental protection.
In principle, it is concluded at the time of new contracts and contract renewals. (Ratio of contracts to major suppliers: approx. 90%)
Supply chain CSR Guidelines for Business Conduct
We have prepared the "Hamamatsu Photonics Guidelines for Business Conduct in Supply Chains" in conformance with the "Responsible Business Conduct Guidelines" formulated and published by the Japan Electronics and Information Technology Industries Association (JEITA) which our company is involved.
Part I. Code of conduct
1. Respecting the Laws and Internationally Recognized Standards
2. Human rights and labor
3. Health and safety
4. Environment
5. Fair trading and ethics
6. Quality and safety
7. Information security
8. Business continuity plan
9. Other
Part 2: Establishment of management system
A. Establishing a management system
B. Supplier management
C. Proper import and export control
D. Establishing a grievance mechanism
E. Disclosing the activities
We review the guidelines on a regular basis to keep them up-to-date with current conditions.
When any change is made to the guidelines, we disclose our suppliers and make them aware of the change.
We conduct annual CSR self-assessment of our suppliers to check their compliance with the guidelines.
CSR and BCP Self-Assessment
CSR
We periodically conduct CSR self-assessment of our major suppliers to ascertain the status of their CSR activities, and ask them to report on their compliance with "Hamamatsu Photonics Supply Chain CSR Guidelines for Business Conduct".
In the case of a particularly insufficient evaluation, both parties will discuss and consider ways to improve the situation.
<CSR Evaluation Process>
1. Dissemination of policy and guidelines
2. Identification of target suppliers (Major Suppliers)
3. Analysis/Result of CSR Self-Assessment
4. CSR Audit (Conduct on suppliers deemed to require corrective action based on the result.)
5. Request for development and validation of corrective plans
<Current results of CSR self-assessment>
All suppliers were confirmed to be implementing CSR initiatives, and no serious problem was detected.
| A | 185companies (76.8%) | Meet a highest level of compliance requirements of the guidelines |
|---|---|---|
| B | 50companies (20.7% ) | Meet a sufficient level of compliance requirements of the guidelines |
| C | 6companies (2.5%) | Both parties will discuss the particular issue and request improvement |
The high scoring items were “Human Rights/Labor”, “Quality/Safety”, “Health and Safety” and “Fair Trade/Ethics”, while “BCP” and “Others (Social Contribution)” showed room for improvement.
<Current result of CSR Survey> Survey Period: Feb.‐Mar. 2024 Target Suppliers: 265 companies (Equivalent to approx..90% of the procurement value of direct materials and subcontracted processed goods.) Responding Suppliers: 241 companies (Rate: approx..91%) We will continue to conduct surveys for those that have not yet responded the survey. |
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BCP
The BCP questionnaire is prepared to check whether suppliers have implemented BCP measures focused specifically on earthquakes. It consists of the following major categories with a total of 30 questions that can be answered by Yes or No.
1. People (staff required, safety confirmation, after-hours response, support requests, employee awareness)
2. Goods (buildings, infrastructure, communication means, production facilities, raw material suppliers, storage items, logistics, stockpiles)
3. Information (systems, data, earthquake resistance measures, backups, recovery procedures)
4. Emergency system maintenance and early production recovery (emergency headquarters, early recovery, manuals, organizations, role sharing)
<Current result of BCP Survey > Survey Period: Nov.2022‐Mar. 2023 Target Suppliers: 189 companies (equivalent to approx..90% of the procurement value of direct materials and subcontracted processed goods) Responding Suppliers: 134 companies (Rate: approx..71%) |
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Reporting system
We practice sustainable procurement in accordance with our "Hamamatsu Photonics Group Basic Policy of Sustainability". As part of these efforts, we have set up “Contact point for whistleblowing and reporting” for our suppliers.
Please contact us if you are aware of or have questions about misconduct or legal violations, ethical violations or similar conduct which may involve our business or employees.
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